WHO IS REGINA PUBLIC SCHOOLS?

Regina Public Schools is located on Treaty 4 land in the homeland of the Métis.  It is one of the largest school divisions in Saskatchewan serving the educational needs of more than 25,000 students in 44 elementary schools, 8 high schools, 3 faith-based associate schools, Campus Regina Public and the Allan Blakeney Adult Campus.

Our dedicated team of employees include professional and support staff who work to instill the value of knowledge, the dignity of effort and the worth of the individuals by living our Shared Values inside and outside of our classrooms - in our workplace and in our communities.

These Share Values are: I belong, I am responsible, I respect, I want to know.

THE OPPORTUNITY AWAITS YOU

The Administrative Assistant III - HRIS, Payroll & Benefits is responsible for monitoring teacher and support staff vacancies and absences daily, ensuring the call-out system's information is accurate and is functioning. This position requires the performance of administrative assistant tasks and related office functions to provide support for HRIS/Payroll & Benefits team. This position reports to and works under the direction of the Supervisor of HRIS, Payroll and Benefits.

This role is scheduled to work 8:00 am - 11:40 am. Hours are subject to change based on operational needs. 

If you are passionate about administrative work and enjoy working in a fast paced environment and want to make a difference in the lives of our staff, students and our community, then we want you on our team!

WHAT WILL YOU DO

• Operate and maintain the School Division’s Automated Dispatching System (ADS) and sub/casual Workboard.
• Proactively monitors future long-term vacancies to ensure adequate sub coverage is provided.
• Continually monitors and reviews teaching and support staff vacancies and absences during the morning call-out period; researches any jobs that have not been filled to determine the cause and manually dispatch and/or contact replacements. Reports daily sub shortages.
• Ensures “Must Place” placements are working as required. Follows up with employees who are not working on a regular basis and advises Supervisor of HR.
• Communicates absence/dispatch policies and procedures to employees and encourages user adherence.
• Ensures database information is correct and performs information updates in a timely and accurate manner including updating Sub employee and must place profiles.
• Acts as the help desk contact for the Principals/VPs, sub employees by responding to a wide variety of questions and requests for help as they interact with the ADS call-out system and sub/casual Workboard.
• Performs daily activities to monitor the call-out system performance such as checking the system activity log, reviewing, and troubleshooting error reports, and correcting errors as required.
• Works with school clerical staff to ensure jobs are verified, errors are corrected, and information is authorized in time to meet Payroll deadline.
• Maintain and distribute all ADS related documentation including brochures and training material.
• Performs other duties on an as and when required basis.

WHO WE ARE LOOKING FOR

Apply today if you meet the following requirements:

• Grade 12 education or equivalent.
• Post-secondary administrative related studies or equivalent.
• Working knowledge of Microsoft Office programs
• Equivalent combination of education, training and experience will be considered.
• Excellent interpersonal, communication and organizational skills.
• Understanding of the need for precision and accuracy in data entry, and a demonstrated ability to maintain accuracy.
• Ability to use judgement, discretion and tact when providing information.
• Strong problem-solving skills when recommending or clarifying information with others or investigating system related problems or issues.
• Proven ability to interact professionally and positively by applying customer service skills.
• Ability to work within daily time constraints while handling frequent interruptions.
• Ability to manage incoming emails, voicemails, and phone calls, and to respond in a timely manner.
• Ability to work independently with minimum of supervision.
• Superior organizational, time management and analytical skills. 

This posting will remain open until filled, however, applications submitted by July 4, 2025 will receive first consideration. 

BENEFITS

Regina Public Schools offers competitive wages and attractive benefits, along with the opportunity to be part of a team that makes a difference in the lives of our students and our community. Regina Public Schools is committed to providing equitable employment opportunities. Successful candidates are selected based on merit and on our commitment to a representative workforce.  This representation includes the equity groups recognized by the Saskatchewan Human Rights Commission: Indigenous Peoples, people with disabilities, people who are gender and/or sexually diverse, people of colour, people who are newcomers to Saskatchewan, and women in under-represented roles.

Start Date: September 2, 2025